Software Unlimited’s Document Management System enables a Prosecutor’s Office to transition seamlessly into a paperless environment. Instead of navigating unending stacks of case files, where the risk of misfiled and lost paperwork is always a factor, Software Unlimited’s Document Management System provides your staff with instant and fully searchable access to every document, digital file, and video recording that pertains to a case file!
Tight integration with all other Software Unlimited modules means that you’ll be able to access our Case Management Systems using Software Unlimited’s Document Management System in just a single click. A powerful search engine gives you the ability to perform keyword searches across all documents in a single case, or you can perform a search that spans all documents that have been scanned into the system. Search results are retrieved in an instant.
IMPROVED HANDLING OF DISCOVERY DOCUMENTS:
Our Document Management System will make discovery for a case a breeze.
- With just one click, all documents marked as discoverable can be:
- Attached to an Outlook email
- Transferred to a USB Flash Drive
- Written to CD or DVD for long-term archival purposes
- Printed as hardcopy
- Automatically tracks:
- What was discovered
- Recipient of the discovery
- Date and time stamp
- How discovery was distributed (email, CD, hard copy, etc.)
- History of what was discovered
MANAGE CASE DOCUMENTS:
Now you can truly become a paperless office with Software Unlimited’s Document Management System.
- Integrate documents received from any source into your case file
- Import documents that have been received in electronic format
- Scan in your paper documents
- From your paperless case file:
- Documents in any case file may be viewed concurrently by:
- Prosecutors
- Attorneys
- Judges
- Investigators
- Victim/Witness Coordinators
- Any other authorized users
- No matter the case file size, Software Unlimited’s filing system allows you to:
- Electronically store documents that are categorized into easy-to-find folders
- Locate documents rapidly and with ease
- Eliminate incidents of lost or misplaced case documents
- Links and pulls information directly from our existing Case Management System, allowing you to:
- Lookup cases by defendant
- Easily search and find all records connected to a particular individual
- A new and innovative way to access and view documents
- Administrator defined shared folders:
- Eliminates confusion and folder duplication
- Saves time and labor by avoiding duplication of work
- Provides uniformity and consistency in document file names
- Implements more efficient document control procedures
- Flexible document format storage, with the ability to store any document in:
- PDF
- Microsoft Word (doc, docx)
- Image formats (jpg, gif, tiff)
- And many more
- Easy and intuitive navigation and file exploration
- Explorer-like tree view structure
- User friendly, familiar, and intuitive
- Relocate files easily to additional servers for unlimited file storage capacity
- Rapid paperless filing of all documents associated with every case
- State of the art search engine:
- Run a search of all case documents in the system based upon any key word
- Receive search results instantly, with no manual research required
- User friendly and familiar interface, modeled after Google
- Search terms are highlighted in each result to reduce research time
- Video and audio capabilities
Software Unlimited’s Document Management System is a culmination of over twenty years of experience and feedback from prosecutors across America. Featuring a fully customizable interface, you’ll be able to adjust the size of the search window, the tree view window, and our PDF viewer to meet your own preferences.
Want to learn more about our Criminal Case Management System, and what it can do for your office? Give us a call, (877)227-3875, with your questions or email us at Software Unlimited, and be sure to ask about our complimentary interactive demo. Experience the full potential of our Criminal Case Management System!